🌟 Editor’s Note
This issue is about turning heavy documents into clear decisions with a small, reliable system. First, AskYourPDF answers plain-English questions from long files and points you to the exact pages. Then, a ChatGPT Connectors flow takes any emailed PDF, files it to your drive, drafts a short brief, and places a review slot on the calendar. Less scrolling, fewer stalled threads, and a tidy paper trail.
What’s inside
✅ Featured Tool: AskYourPDF — long PDFs → clear answers with page pointers
⚙️ Simple Automation: Turn Email PDFs into Summaries and Reminders (ChatGPT Connectors)
💬 Prompt of the Week: AI Film Curator (find your next movie) 🎥
🗞 AI News: Gmail’s “Help me schedule,” apps inside ChatGPT, and smart glasses moving into practical use
💡 Idea for Innovators: a compact “PDF-to-Answers” pack your team will actually use
🔨 Trending Tool: OpusClip for short vertical clips from long recordings
Let’s dive in 👇
⚒️ Tool of the Week
If you’ve ever had to dig through a long document to find one small detail, you’ll love AskYourPDF. It takes the pain out of reading manuals, proposals, research papers, and handbooks by letting you chat with your files. Just upload a PDF, ask a question in plain English, and it gives you a short, clear answer with page references so you can double-check the source. No scrolling, no searching, no wasted time.
source: askyourpdf
What it does:
Ask questions naturally: “What are the key deadlines in section 3?” or “Summarise the project scope.”
Summarise and simplify: Turn long reports into short briefs, outlines, FAQs, or step-by-step lists.
Handle multiple files: Combine a few PDFs and get a summary of what they have in common.
Cite everything: Every answer includes page numbers so you know exactly where it came from.
How it works (simple flow):
Upload your file — a proposal, policy, or report.
Ask a question — who, what, when, or how.
Follow up — “Give me a 3-point summary” or “Turn this into an SOP.”
Export — Save your summary, outline, or FAQ with page links for easy sharing.
Where it helps:
Consultants and business owners: Summarising RFPs, contracts, or partner agreements.
Educators and creators: Pulling key ideas from research or reference material.
Teams: Turning long internal documents into simple SOPs or onboarding guides.
Prompt kit (copy → paste)
A) PDF → Executive Brief
You are my research assistant.
From this PDF, create a short executive brief with:
• 3–5 key points
• 2 risks or constraints
• 2 follow-up questions
Include page numbers for each factual point.
Return a title, short paragraph, and bullet list.B) PDF → Step-by-Step SOP
From this PDF, create a step-by-step guide:
• Goal (1–2 lines)
• Numbered steps (1 action per step)
• Tools or inputs needed
• 3 common mistakes and quick fixes
Include page numbers where helpful.C) Compare Two Versions
Compare v1 and v2 of this document:
• What changed
• What stayed the same
• Impact on scope or timeline
List page numbers for each difference.Real-world example📌
A small agency uploaded a 36-page RFP that used to take hours to review. AskYourPDF quickly produced a one-page summary highlighting the key requirements, must-haves, and risks — all with page references. The team built their response plan in a single meeting instead of flipping through pages and shared the summary with design, content, and ops for a fast handoff.
Try it this week: Pick one long PDF — maybe a proposal, client brief, or internal guide — and run the Executive Brief prompt. In minutes, you’ll have a clean summary your team can actually use.
🚀 Simple Automation
⚙️ Simple Automation — Turn Email PDFs into Summaries and Reminders (ChatGPT Connectors)
What it does:
This automation helps you handle the constant flow of PDF attachments — proposals, contracts, reports, or handbooks — that pile up in your inbox. With a single prompt, ChatGPT (using Connectors) can:
Find the latest email that includes a PDF.
Store that file in Google Drive or OneDrive.
Read and summarise it into a short brief with key points, dates, and follow-ups.
Create a neatly formatted document in your summaries folder.
Add a calendar reminder to review or discuss it later.
It’s ideal for anyone who needs to keep track of documents without losing them in email threads — consultants, project managers, or business owners who want clear next steps instead of clutter.
ChatGPT Connectors within Settings:
source: ChatGPT
How you’ll use it
Imagine a client sends you a 20-page proposal or report. You forward it to ChatGPT or run the automation. Within a minute, it:
Saves the file in your cloud drive (so it’s not stuck in email).
Writes a quick brief with 3–5 takeaways and any deadlines.
Schedules a calendar reminder to review it or send feedback.
You’ll never forget to follow up or re-read the same document again — your review slots are automatically planned.
What you need
ChatGPT with Connectors enabled
Gmail or Outlook connector
Google Drive or OneDrive connector
Google Calendar or Outlook Calendar connector
A folder for summaries, for example: /Docs/PDF_Summaries/
Setup (about 5 minutes)
Connect your accounts
In ChatGPT → Settings → Connect Gmail/Outlook, Drive, and Calendar.
Create your summaries folder
In Drive or OneDrive, make a folder named /Docs/PDF_Summaries/.
Save this Starter Prompt (pin it for reuse):
You are my Inbox-to-Brief assistant.
Use Connectors to:
1) Find the most recent email that includes a PDF.
2) Upload the PDF to /Docs/PDF_Summaries/ in my Drive.
3) Write a short summary with:
• 3–5 main points
• Key dates or deadlines
• 2 follow-up questions
• Page references (if possible)
Format: title + short paragraph + bullet list.
4) Create a Google/OneDrive Doc titled "[Brief] {email subject or file title}"
and include the summary + link to the original email.
5) Suggest three time options within my working hours to review the file.
Once I confirm, create a calendar event:
Title: "Review: {email subject or file title}"
Description: link to the Doc + short checklist (decisions, blockers).
Reminder: 24 hours before.Daily use (simple command)
Run Inbox-to-Brief for [keyword or sender].
Working hours: [days/times]
Example:
“Run Inbox-to-Brief for ‘Quarterly report’. Working hours: Mon–Fri, 9am–5pm.”
ChatGPT will fetch the latest matching email, make the summary, and suggest review times.
This workflow doesn’t just keep your inbox tidy — it builds a habit of reading once, summarising once, and acting immediately. It’s a quiet, reliable way to stay organised and turn every email attachment into something actionable.
Real Use Case 📌
A consultant receives weekly vendor reports by email. Before using this system, the PDFs would get buried. Now, ChatGPT automatically saves each file, creates a one-page summary with key points and deadlines, and adds a review slot to the calendar. The consultant starts each week with a clear overview of what needs attention — no forgotten files or missed follow-ups.
💬 Prompt of the Week — Copy, Paste & Go
“AI Film Curator” (find your next movie) 🎥
Perfect for when you want to watch something good but have no idea what that is. This prompt helps ChatGPT act like a smart, human movie buff who tailors picks to your mood, time, and taste.
Copy–paste:
You are my AI Film Curator.
Ask me 3 quick questions:
1) What mood am I in?
2) How much time do I have?
3) Do I want classic, modern, or hidden gem?
Then, recommend:
• 3 films that match
• A one-line reason for each (“If you liked ___, this will hit.”)
• A short snack or drink pairing
• A quote or moment to look out for
Tone: friendly, like a movie fan texting a friend.It turns choosing a film into a mini experience — not just what to watch, but why it’ll hit right now. Great for movie nights, rainy Sundays, or breaking out of the same-old watchlist.
🔥 Weekly AI News
1) 📨 Gmail’s Gemini adds “Help me schedule” inside your draft
Gmail can suggest meeting times right inside the compose window. Gemini reads the thread, checks your Google Calendar, inserts a few time options you can edit, and when the other person picks one, Gmail creates the event on both calendars. It currently focuses on one-to-one scheduling and is rolling out across Workspace and Gemini AI Pro/Ultra tiers. The Verge
source: VOI
Why it matters: This small addition changes how scheduling fits into your workflow. Instead of switching tabs, comparing time zones, or emailing back and forth, Gmail does the coordination for you. For freelancers, consultants, and small teams, it saves the awkward “What about Thursday?” loop and keeps momentum while the conversation is fresh.
How to use it: When a message thread turns toward setting a time, click the Help me schedule chip in the compose window. Review the suggested slots, adjust them if needed, and hit send. Once confirmed, the event appears automatically on both calendars — no copy-pasting or follow-up reminders required.
Looking ahead: This rollout is part of Google’s broader effort to weave Gemini deeper into everyday tools. Soon, we could see Gmail connect scheduling with document sharing and meeting summaries — turning a simple email into a full workflow that handles invites, prep notes, and follow-ups without leaving the inbox.
2) 🧩 ChatGPT becomes a platform — apps inside chat
OpenAI introduced apps inside ChatGPT plus an Apps SDK so services like Canva, Spotify, Booking.com, Expedia, Figma, Coursera, and Zillow can run directly inside a conversation. You can design a poster, browse stays, or explore music without switching tabs. Developers can build and distribute their own in-chat apps as the SDK moves through preview. OpenAI also signalled commerce features tied to the Agentic Commerce Protocol. The Verge
source: OpenAI
Why it matters: This update turns ChatGPT from a single AI assistant into a full platform. Instead of talking about a task, you can actually do it — whether that’s generating a poster, finding accommodation, or drafting a design layout — all from one interface. For creators and consultants, it means less context switching and faster project flow. Businesses could soon embed their own tools for customers to use directly in chat, creating a frictionless way to explore or customise products.
How to take advantage: Start by testing apps that already fit into your workflow — like Canva for quick graphics or Figma for design edits. Then, brainstorm one simple “mini-app” your audience would actually use: something like a sizing helper, quote estimator, or content idea generator. The Apps SDK makes that possible, even for small teams.
Looking ahead: As more services join, ChatGPT could become a central workspace — a place where conversations, tools, and transactions live side by side. It’s an early glimpse of how AI might blend chat, productivity, and commerce into a single daily interface.
Read about it more here
3) 🕶️ Smart glasses inch toward real-world utility
Meta’s Ray-Ban Display glasses pair an in-lens screen with a Neural Band wrist device that reads subtle finger movements for hands-free control. Highlights include glanceable directions, translations, message previews, and camera capture; early hands-ons also note limits such as battery and privacy questions. U.S. launch pricing is listed at $799 with demos at select retailers. About Facebook
Source: Meta
Why it matters:
This isn’t about flashy gadgets — it’s about bringing AI into real life in subtle, useful ways. For creators, journalists, and on-the-go teams, the ability to capture moments, take notes, or translate speech hands-free is a genuine productivity edge. It shifts AI from screens to everyday tools that blend with what you’re already doing.
How to use it effectively:
If you’re experimenting with wearable tech, start simple. Draft a one-minute workflow that fits your day — like record → auto-caption → send to your editing folder. You can also test live translation during travel or fieldwork. Always confirm consent before recording, especially in public or client-facing spaces.
Looking ahead:
Meta’s move shows how wearables are evolving from novelty to utility. As models mature, expect integrations with apps like Notion, Descript, and Gemini — letting you capture, summarise, and file clips without ever reaching for a keyboard. It’s a glimpse of AI that moves with you, not just beside you.
💰 Idea for Innovators
💡 Idea for Innovators — “PDF-to-Answers Mini Pack” (AskYourPDF)
What it is
Turn long, unread PDFs into a set of quick, clear summaries that people actually use. With AskYourPDF, you can extract key points, FAQs, and simple step lists — all linked to the original pages. It’s an easy way to help teams and clients find what they need instantly, without scrolling through 50-page documents.
Tool
🧠 AskYourPDF — lets you chat with any document and get reliable summaries, answers, and step-by-step guides with page references.
What you deliver
5 executive briefs (150–180 words each, with page numbers)
1 FAQ (8 short Q&As linked to source pages)
1 process guide (goal, numbered steps, common mistakes)
1 index page in Drive or Notion linking everything together
Simple workflow
Choose your documents: Pick PDFs that people often ask about — onboarding packs, proposals, policies, or handbooks.
Run your prompts in AskYourPDF: Use the brief, FAQ, and step-list prompts below for each file.
Save your outputs: Store the results next to the original PDFs in a /PDF_Answers folder.
Build an index: Add a title, short description, and file link for each summary.
Share: Give your team or clients one link — their answers are all in one place.
Copy-paste prompts
A) Executive brief
From this PDF, produce an executive brief with:
• 3–5 key points
• 2 constraints or risks
• 2 follow-up questions
Add page numbers after factual points.
Return a title, a short paragraph, and bullets.
B) FAQ
Create an FAQ for readers who have two minutes:
• 8 questions in the reader’s words
• Answers in 2–3 lines each
• Page numbers for any facts or figures
C) Steps
Draft a step-by-step guide from this PDF:
• Goal (1–2 lines)
• Numbered steps (one action per step)
• Inputs or links needed
• Common mistakes and fixes (3 bullets)
Include page numbers where helpful.
💰Indicative fees
Mini pack: AU$600–AU$1,200 depending on length and count
Care plan: AU$200–AU$400 per month for two fresh briefs and an FAQ update
📌 Use case — Local clinic
A Melbourne clinic had induction PDFs and policy manuals spread across folders. Using AskYourPDF, they produced four briefs, a staff FAQ with page pointers, and a step list for shift changes. Front-desk questions reduced, new staff reached confidence sooner, and managers spent less time answering repeats.
Most teams have a knowledge problem, not an information problem. You’re not creating content — you’re reorganising it so people can use it. This small, repeatable service turns messy PDFs into a living reference library that keeps earning value every month.
🔨 Trending Tool
Editing a long recording into short, platform-ready clips takes time. OpusClip finds highlight moments, adds readable captions, and exports in vertical formats suited to Reels, Shorts, and TikTok.
source: Opus
Useful for turning webinars, interviews, and demos into a steady flow of concise clips—without re-shooting.
✅ This Week’s Takeaway — and what to do next
Theme: make documents lighter and move decisions forward. One tool answers questions with citations; one workflow files the PDF, creates a brief, and sets a review slot.
Highlights
Tool: AskYourPDF — questions, briefs, and page-level pointers.
Automation: Inbox-to-Brief — email → Drive/OneDrive → summary Doc → calendar reminder.
Prompt: AI Film Curator (find your next movie)
News: Gmail time-slot suggestions, in-chat apps, wearables inch toward practical use.
Idea: PDF-to-Answers Mini Pack to build a small library that people actually use.
Trending: OpusClip to produce short, captioned clips from long recordings.
Start small
Pick one PDF that slows you down; run the Executive brief prompt in AskYourPDF and file the output beside the source.
Set up the Inbox-to-Brief Connectors flow and point it at your summaries folder.
Use the AI Film Curator prompt next movie night and share the list it gives you — bonus points if someone actually picks one of the hidden gems it recommends.
Tried any step from this issue? Reply with a short note on what changed—your example might feature in a future edition.
Till next time,
