🌟 Editor’s Note
This week’s theme is about working smarter with what you already have — turning everyday tasks and existing content into tools, posts, or systems that improve workflows. From recording a process once and sharing it as a guide, to transforming a blog post into ready-to-use social content, this issue focuses on practical ways to build momentum without adding more work.
Each section this week is designed to help you capture, repurpose, and refine what you’re already doing — whether that’s documenting how you work, reusing past ideas, or polishing your professional presence with AI.
What’s inside:
✅ Featured Tool: ScribeHow — record once, turn it into a ready-to-share guide
⚙️ Simple Automation: ChatGPT repurposes your blog post into social content for multiple platforms
💬 Prompt of the Week: turn half-formed ideas into clear, actionable concepts
📋 Quick SOP: shorten long emails into professional replies
🗞 AI News: ChatGPT Voice Mode, LSEG data integration, and Adobe Firefly Vector
💡 Idea for Innovators: build a one-week AI resume and bio service for clients
Let’s dive in 👇
⚒️ Tool of the Week
If you’ve ever explained the same process more than once — taking screenshots, writing long instructions, or recording a video — ScribeHow makes that easy. You simply press Record, do the task as usual, and it automatically creates a clean step-by-step guide with screenshots and short captions.
Source: ScribeHow
What it does:
ScribeHow turns real work on your screen into a step-by-step guide you can edit, blur, annotate, and publish. Instead of writing from scratch, it documents while you work and produces something teammates and clients can follow.
How it works:
Press Record.
Do the task once at normal speed.
Review the auto-generated steps.
Polish: rename steps, blur sensitive fields, add tips.
Share as a link, PDF, or embed in your knowledge base.
Why it helps:
Onboarding: reduce training time for assistants and hires.
Support: answer “how do I…?” with a link that shows the exact path.
SOP library: capture the way your team actually works, not an idealised version.
Client delivery: include a short guide with every handover to cut back-and-forth.
✅ Pro tips for clearer guides:
Keep each step focused on one screen change.
Start from a known state (e.g., logged in, at the dashboard).
Use verbs that match the UI labels in your tool.
Add a short “Why this matters” note at tricky moments.
Update the guide title with the tool + outcome (e.g., “WordPress: Publish a Post with Tags”).
📌 Real use case
A small agency needed to bring three assistants up to speed on publishing in WordPress. They recorded the workflow once with ScribeHow, edited a few captions, and shared the link in the onboarding checklist. Over the next week, questions dropped sharply and publishing turned into a routine task instead of a training session.
🚀 Simple Automation
🧩 Blog → Social Pack (ChatGPT-only)
Goal: Turn one blog post into ready drafts for multiple platforms in one pass, using a single ChatGPT prompt. No other tools required (you can paste outputs into your scheduler or post manually).
What it produces
LinkedIn post (120–180 words, clear structure)
X/Twitter thread (6–8 short posts)
Instagram caption (≤100 words + 3 hashtags)
TikTok/Shorts script (30–45s, hook → 3 beats → close)
Title variants (3 hooks)
Image/thumbnail brief (one paragraph a designer can follow)
How it works (simple steps)
Pick one blog post. Copy the title and either the full text or the key sections.
Gather brand details. Tone, audience, and any phrases you prefer to use.
Paste the Starter Prompt (below) into ChatGPT.
Paste your blog content when asked.
Review the outputs and make small edits.
Post or schedule the drafts on your platforms.
Starter Prompt (copy–paste)
You are my content repurposer.
Goal:
Create a social pack from one blog article while keeping voice and facts accurate.
My details:
• Audience: [e.g., small business owners, solo creators]
• Tone: [e.g., plain English, practical, friendly]
• Region & spelling: Australian English
• Platform constraints: no emojis on LinkedIn headlines; Instagram ≤100 words
When I paste the blog article, return:
1) LinkedIn post (120–180 words)
- Structure: 1-line hook → context → 3 bullets → short closing line
- Plain language, short paragraphs
2) X/Twitter thread (6–8 posts)
- Post 1: strong hook (≤240 characters)
- Posts 2–6: key points with a micro take-away each
- Final post: a calm close
3) Instagram caption (≤100 words, 3 hashtags)
- Conversational tone
- End with a simple question
4) TikTok/Shorts script (30–45 seconds)
- Hook (max 8 words)
- 3 tight beats
- Closing line with one next step
5) 3 title variants (hooks)
6) Image/thumbnail brief (one paragraph)
- Visual concept, subject, mood, background, and any on-screen text
- Keep it simple for a designer or Canva user
Rules:
- No hype words; keep words modest and specific.
- Keep the core message and facts from the article.
- If something is unclear, make a small assumption and label it “Assumption”.
- Use Australian English.
- Return the pack in clearly labelled sections.
After I paste the article, ask me if I want any platform omitted.Daily command: paste your blog text (or summary bullets) after the prompt above. If the post is long, include headings and key words you want preserved.
➕ Optional add-ons
Carousel outline (LinkedIn/Instagram): ask ChatGPT, “Turn the key points into a 7-slide carousel outline (slide → headline → 1–2 bullets).”
Alt text suggestions: “Write short alt text (≤110 characters) for 3 images based on this blog.”
✅ Quick checklist (one minute)
Hook clarity: first line says who it helps and why they should care
Platform fit: lengths respected; thread posts stand alone if screenshotted
Voice: matches your tone guide (read out loud to check)
Hashtags: 2–3 relevant, not generic
Script timing: read the TikTok/Shorts script once; it should fit in ~40 seconds
📌 Use case — Local studio → weekly social pack
A Melbourne fitness studio publishes one article each week (e.g., “Beginner strength routine”). They paste the article into ChatGPT with the Starter Prompt. In one pass, they receive a LinkedIn post, an X thread, an Instagram caption with three hashtags, a 40-second Shorts script, three hook titles, and a simple image brief (e.g., coach demonstrating a move, clean background, on-screen labels).
The manager tweaks wording, drops drafts into the scheduler on Monday, and the week’s posts are covered without more writing.
💬 Prompt of the Week — Copy, Paste & Go
💬 Idea Expander (turn a spark into something real)
Useful when you’ve got a rough thought, headline, or half-formed concept and want to see where it could go.
Copy–paste:
You are my Idea Expander.
When I paste a short idea, return:
1) A clearer version of the idea (1–2 lines)
2) 3 possible directions it could take:
• A product or service
• A piece of content
• A simple experiment or test
3) 1 sentence on what kind of person or business it could help most.
Rules:
• Keep it practical and specific, not vague.
• No jargon or over-the-top language.
• Use short, clear sentences.It turns half-baked ideas into something you can actually build, test, or share. Useful for creators, small businesses, or anyone collecting thoughts that don’t quite make it past the notes app.
⚙️ Quick SOP
⚒️ How to Cut Your Email Time in Half with ChatGPT
Most professionals spend 2–3 hours a day in their inbox. Here’s a simple workflow to reclaim some of that time.
Steps:
Paste this setup prompt in ChatGPT:
You are my email assistant.
Whenever I paste a draft, summarize it into 3–4 sentences,
make it polite but concise, and include a professional closing.
Paste in your messy or overly long draft email.
Copy the output → paste into Gmail/Outlook → send.
🎯 Why It Works
Emails are clearer and more concise.
No more overthinking replies.
You can clear your inbox in half the time.
Try this on 5 emails and notice how much faster your inbox gets cleared.
🔥 Weekly AI News
1) 🧠 ChatGPT rolls out “Voice Mode” to Plus users
OpenAI has started gradually rolling out Voice Mode to ChatGPT Plus users. The feature lets you have a natural, back-and-forth conversation with ChatGPT using speech — no typing required. It can read responses aloud in one of five voices and supports live follow-up questions, so you can talk to ChatGPT much like you would a smart assistant.
source: Medium
Why it matters: Voice Mode turns ChatGPT from a typing tool into something you can use hands-free — while driving, cooking, or brainstorming. For solo workers and small teams, it adds flexibility: you can review ideas, plan meetings, or draft outlines during downtime, without breaking focus on other work.
How to try it: In the mobile app, tap the headphone icon to start a conversation. Choose a voice, speak naturally, and ChatGPT will reply out loud. The feature is rolling out gradually, so if you don’t see it yet, go back in your settings later this month.
Looking ahead: Voice Mode hints at where AI interaction is heading — from written prompts to live dialogue. As OpenAI expands this to desktop, we’ll likely see it blend with tools like transcripts, summaries, and live meeting assistance in real time.
2) 📈 London Stock Exchange Group (LSEG) partners with ChatGPT — market data and AI insights in one place
LSEG has announced a strategic integration with ChatGPT, allowing verified users to view real-time market information, reports, and analytics directly inside the chat interface.
Whats Included:
Market summaries, reports, and data visualisations available within ChatGPT.
The ability to ask ChatGPT to explain trends, summarise reports, or weigh up data — without switching platforms.
Why it matters (even if you’re not a trader):
This move shows how AI tools are starting to connect with live data to create clear, practical summaries. Over time, similar integrations could appear in areas like operations, product management, and research — giving small teams the ability to interpret complex data quickly and make decisions with confidence.
3) 🎨 Adobe launches “Firefly Vector” — AI that designs in layers
Adobe has unveiled Firefly Vector, its newest generative model designed specifically for Illustrator. Unlike traditional image generation tools that produce a flat file, Firefly Vector creates editable, layered graphics you can fully adjust inside Illustrator.
What it does:
Generates vector shapes, icons, and scenes directly from a text prompt.
Produces artwork with separate, editable layers — colours, shapes, and outlines can be changed without redrawing.
Lets you describe design styles (“flat icon,” “3D look,” “infographic layout”) and receive variations instantly.
Why it matters: Most AI image tools created raster files that were hard to edit or resize. Firefly Vector bridges the gap between AI art and design work. For designers, marketers, and small teams, this means faster concept creation — you can go from an idea to a fully editable asset in minutes, ready for branding or animation.
How to use it: Firefly Vector is available in Adobe Illustrator Beta. Type a simple prompt like “modern city skyline in flat icon style” and Illustrator generates editable layers you can tweak, recolour, or combine with existing artwork.
Looking ahead: Adobe plans to connect Firefly Vector with Photoshop and Express, allowing designs to move seamlessly across apps. This could redefine how creative teams handle visual work — focusing less on drawing and more on direction and polish.
💰 Idea for Innovators
💡 AI Resume & Bio Revamp (One-Week Service)
Summary
Help people improve how they present themselves online using AI tools. You don’t need design skills or HR experience — just basic writing ability and a few simple prompts.
The service: take a person’s resume, LinkedIn bio, or portfolio profile and use AI (like ChatGPT and Canva) to make it look and sound professional. You can recommend this to freelancers, job seekers, coaches, or business owners who want to refresh their personal brand without hiring a full agency.
What you deliver:
A rewritten, polished resume (Word or PDF)
A refreshed LinkedIn summary and headline
A short “About Me” paragraph (for websites or portfolios)
A clean, simple layout template (Canva, Google Docs, or Notion)
How It Works (Step-by-Step):
1. Set up your workspace
Create a shared Google Drive folder for client uploads (old resume, links, or notes).
You can also use a simple Q&A asking for:
Current job or goals
Strengths and achievements
Style preference (formal, friendly, creative, etc.)
2. Use ChatGPT to rewrite
Start with this prompt:
You are a resume and LinkedIn editor.
Rewrite this resume and profile to sound clear, confident, and professional.
Keep sentences short and use active language.
Return a version in plain text plus one version formatted for LinkedIn. Paste their current resume or bio underneath.
You can then ask ChatGPT to generate alternate headlines, skill summaries, or short bios for social media profiles.
3. Create the layout
Use a Canva or Google Docs template. Pick something clean and minimal — one column, clear headings, and a touch of colour. Replace placeholder text with the AI-edited copy.
4. Add a mini “personal brand” touch
Ask ChatGPT to summarise their profile into a one-liner:
“Describe [Person] in one short, memorable sentence that would fit at the top of a LinkedIn profile.”
You can include that line in their email signature or website.
5. Deliver and review
Send the final files:
PDF version for job applications
Editable version for future updates
A short “LinkedIn Optimisation Guide” (a one-page note on how to update sections).
Why it works
Everyone needs a fresh profile, but most people dread doing it.
ChatGPT can handle the heavy lifting, and you simply polish and package it.
You can deliver in 48 hours — making it quick and appealing.
Package Fees:
1️⃣ Basic Revamp: AU$80–$150 (resume + short LinkedIn edit)
2️⃣ Complete Package: AU$200–$400 (resume, LinkedIn, About page, and Canva layout)
➕Add-on: AU$50 for a short cover letter or personal summary.
📌 Use Case — Local Service
A copywriter in Sydney started offering AI resume makeovers on LinkedIn. They used ChatGPT to rewrite the text, Canva for layouts, and delivered polished profiles in two days.
After posting a few before-and-afters, inquiries started coming from people working in design, operations, and creative roles. Within a month, it became a steady flow of projects — around 3–4 revamps each week, completed remotely.
✅ This Week’s Takeaway — and what to do next
Theme: Build once, use many times. Record a process while you work, reuse your writing across formats, and use AI to polish or document what’s already in motion.
Highlights:
Tool: ScribeHow — record a workflow once and turn it into a shareable guide.
Automation: ChatGPT turns a blog into posts, captions, and short scripts.
Prompt: The “Idea Expander” prompt for growing small ideas into practical projects.
SOP: An email helper that trims long drafts into clear, polite replies.
News: Voice Mode in ChatGPT, live data through LSEG, and Adobe’s Firefly Vector.
Innovator Idea: AI Resume & Bio Revamp — help others improve how they present themselves online.
Start with one small move:
Record one process with ScribeHow — like posting an article or setting up a campaign — and keep it as a visual guide.
Take your latest blog post, paste it into ChatGPT using the Social Pack prompt, and see what it produces for LinkedIn or Instagram.
Try the Idea Expander prompt on something from your notes — you might find your next project hiding there.
Refresh your own LinkedIn bio with the same AI workflow from this week’s Innovator idea.
When you try the steps, reply and tell me which made the biggest difference. I’ll read every note and may feature a short example next week.
Till next time,
